Preparing for staff or Locum Tenens credentialing now saves you stress later

May 29, 2015 - 3 minutes read


Credentialing is the process of verifying your qualifications, background, and legitimacy as a physician or Allied Health Provider. It is an objective evaluation of your current licensure, training, experience, competence and ability to provide particular services and/or perform particular procedures.

As the healthcare world continues to evolve, so too do your credentialing requirements. Documentation that wasn’t needed before is now required or soon will be. Investing a few minutes today to review and organize the documentation you’ll need for any Locum Tenens or permanent staff role will make future applications much faster and easier.

The TIVA HealthCare team offers you the following tips to avoid mistakes and help prevent delays or disqualifying of Providers.

Don’t leave anything off your application – be thorough:

List all hospitals where you have had privileges, all State Licenses you have held (whether currently active or not), your Board Certification dates, and the details of any malpractice claims or disciplinary actions. If something is left out and subsequently discovered as the credentialing coordinators do their research, it’s a red flag that could cause denial of privileges. Many organizations also report a denial of application to the National Practitioner Data Bank. That causes more problems for you later.

Make sure your CV reflects two important requirements:

  1. Show both month and year in chronological progression of your career. Many providers mistakenly document history by year range. (Example, 2005-2010). But most credentialing coordinators must track history down to 30 days increments. Ensure your CV clearly shows both month and year you began and ended each step in your career.
  1. Explain any gaps. If you have gaps of 30 days or more, make an entry in your CV that explains what you were doing and where. Gaps create red flags for credentialing coordinators.

Store your documentation electronically:

Scan copies of your supporting documentation into image files that can be kept and transmitted electronically, so you’re not reliant on hard copies that may be damaged or destroyed. Be sure to save your documents in a commonly used format: .pdf or .tif is recommended. Always print a hard copy and/or save another copy on a different drive or via cloud storage program as backup.

To get more credentialing advice:

Download our free guide: TIVA HealthCare Physician’s Guide to Credentialing.

TIVA HealthCare’s complimentary Physician’s Guide to Credentialing covers the credentialing process in more detail, along with examples that clearly show what you’ll want to include and how to best present it. Download your copy now.